Skyrocket Your Results with these Productivity Tips!!
The definition of productivity is “the quality, state, or fact of being able to generate, create, enhance, or bring forth goods and services”. In other words- it is how much you can get done in a block of time.
Productivity and time management are directly tied together. Both are strongly related – higher productivity is usually the result of better time management.
All That You Know About Time Management Is Wrong
Time management is actually an incorrect term. Time can’t be managed or influenced; it is something that is pretty much out of our control. All of us are allocated 24 hours in a day, no more or less. Once gone, there’s no way to get it back.
You can, however, control YOU. And your CHOICES. Good time management is all about self-discipline and task management.
It’s how you manage expectations and interruptions.
It takes discipline to manage your actions, habits and priorities based on the time you are given. It is understanding what matters most, making a choice to make space for that in your life. Time management is also getting rid of the unnecessary, unimportant stuff that’s clogging up your valuable time.
Time management is not a one system fits all method. There is no perfect method. Different people will have different styles – it’s important to experiment and find your own groove.
Some may find that a to-do list works for them; others may find to-do lists hard to
follow and demotivating
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Productivity Tips: should I multitask?
Can you manage time better by multitasking? Not really.
Surprisingly, faster and more is NOT always better. Multitasking is actually one of the best ways to sabotage your productivity levels.
Focus on one task at a time, and take adequate breaks whenever possible – you’ll accomplish more this way.
Multitasking is counterproductive, but striving to complete each task no matter how long it takes is also not a wise idea when it comes to time management
This is yet another common misconception regarding time management. Limit your
time spent on a task, and schedule accordingly. Short bursts of highly productive energy is better than “plodding” through. Make your time count, then take a break and refresh.
Productivity tips: Effectiveness versus efficiency
Effectiveness is doing the right things; it is result oriented. It is when one’s objectives are in line with their main goals, and, indirectly, your purpose
Effectiveness deals with finding ways to improve outcomes, which is why I include it in these productivity tips. We want to get more done, but it also must count.
For example, if your goal is to increase sales of a particular product to a specific audience, you should focus on tasks or activities that will help you achieve your goals, and not waste time on irrelevant
tasks that do not serve your goals. This makes you effective.
Efficiency is about doing things right; this aspect is task oriented. It involves using better ways to get things done well in the shortest amount of time, while using the least amount of resources.
Either one can exist without the other; you can be effective but not efficient,
and vice versa. It is entirely possible for one to be effective in achieving their
goals, while being inefficient in the way they do it. It is also entirely possible to
be none of both at all.
In fact, there are four possibilities:
1. Effective and Efficient
2. Effective and Inefficient
3. Ineffective and Efficient
4. Ineffective and Inefficient
In terms of order of importance, effectiveness should be prioritized over efficiency.
This does not mean that you should disregard the importance of efficiency entirely – as mentioned earlier, productivity is a balance of both.
Effectiveness centers around the big picture. Putting effectiveness first simply means
that you should focus on doing the right things first in order to increase your chance of getting a good outcome.
For Further Reading:
Some of our favorite productivity tips
With all that out of the way, here’s a snapshot of some top productivity tips:
- Write it down- Make lists, write things down. Use an app on your phone, or a simple pen and paper. Get your thoughts and plans out of your head, and into a trusted system that can be easily accessed.
- Get a head start the day before- before bed, review the next day’s activities.
- Attack your most feared task first- Try to complete your worst task first. Getting tough things out of the way early in the day sets you up for a better day, with a high sense of accomplishment.
- Turn off distractions- Shut down the phone and turn off the tv in order to maximize your efficiency.
- Take frequent breaks- Breaks are a good thing! work in short bursts, then refresh with a break. Breaks should be considered a proper use of the productivity cycle.
- Do certain tasks in batches- Allot a time period to accomplish routine tasks, such as answering emails, making phone calls, etc. Knock those out in that time frame, then move to other tasks.
- Delegate when possible- Learn to ask for help, and possibly out source certain tasks.
- Learn to say “No”- Take possession of your time, and limit the effect that outside obligations have on your schedule.
Hi, I’m Rob, creator of NICHE-WEEKLY and NICHE-FACTORY. My passions are market research and online marketing….and coffee!!
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